Request ID: 1168
Location: Accra, Ghana
Reports to: Head of Division
Division: Accounting, Budget and Financial Management
Number of direct reports: 2
Number of indirect reports: 0
Job Category: P4
Number of Positions: 01
Type of contract: Regular
Purpose of work
- Direct the closing of accounts, produce financial statements in accordance with International Public Sector Accounting Standards (IPSAS), prepare special purpose financial statements, coordinate internal and external audits, including monitoring the implementation of audit recommendations audit.
- Provide technical and intellectual support in the management of various partnerships relevant to the division and management;
- Identify best practices and monitor the effectiveness of divisional/branch support to the AU;
- Contribute to the development of departmental strategies and the business continuity plan and participate in/ensure their implementation;
- Participate in negotiations;
- Foster and ensure the implementation of large-scale and long-term initiatives related to strategic partnerships;
- Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
- Develop training materials and provide necessary training and support to organizational units;
- Provide technical resource allocation and policy guidance on matters relating to implementation projects and system maintenance.
- Oversee all hearings arranged by the Office of the General Secretary and Directors of the AfCFTA when required
- Prepare and supervise official ceremonies and functions
- Develop and maintain regular working relationships with high-level stakeholders in relevant Member State and partner agencies
- Manage all aspects of monthly, quarterly and year-end closing of accounts, including the development and implementation of detailed closing instructions;
- Prepare AfCFTA general purpose and special purpose financial statements in accordance with IPSAS and AU FRR, including all necessary supporting schedules and notes;
- Ensure the accuracy, integrity, quality and timeliness of all financial statements and transactions;
- Custodian of the AfCFTA General Ledger and provide technical leadership and guidance on IPSAS compliance for recording and reporting of all financial transactions;
- Work with key AfCFTA stakeholders to ensure that risks associated with the production of the annual report are identified and managed accordingly;
- Oversee the functions of bank reconciliation, settlement of advances, accounts receivable and payable and fixed assets;
- Prepare various financial reports on request for decision-making and information;
- Participate in the development and implementation of accounting policy documents such as the FRR, accounting policy and procedures manuals, fixed assets policy and write-off policy;
- Ensure the proper functioning of the AfCFTA accounting system and manage the maintenance of the chart of accounts.
Supervision and financial monitoring:
- Provide oversight of all financial transactions of the AfCFTA;
- Take a proactive approach to identify data quality issues and liaise with relevant AfCFTA divisions to ensure timely and necessary corrections;
- Contribute to the development and maintenance of a strong control environment around financial reporting and the integrity of data used for the preparation of the AfCFTA financial statements;
- Ensure that all applicable deadlines for account closure and financial reporting are met.
Financial advice and IPSAS compliance:
- Prepare regular financial management reports including forecasts and past and current spending trends and patterns for senior management review and for assessment of the AfCFTA’s financial condition;
- Act as an IPSAS expert and support the AfCFTA in gap assessments and lead the implementation of new developments in IPSAS;
- Manage and oversee compliance with IPSAS, including the development and operationalization of all related policies, regulations, rules and procedures.
External and Internal Audit Coordination:
- Prepare audit reports for submission to the Board of External Auditors (BOEA), Office of Internal Oversight (OIO) and AfCFTA management;
- Coordinate with external auditors during the interim and year-end audit;
- Prepare action plans and oversee the implementation of actions related to audit recommendations regarding financial audits;
- Assist the Director of Finance and the Division Manager in managing relations with the BOEA and the Internal Control Office.
Capacity building and system improvement:
- Support process documentation and continuous process improvements.
- Responsible for providing guidance and advice to AfCFTA management and staff in the area of financial accounting, interpretation and operational guidance on the application of IPSAS and AU FRR;
- Contribute to the development of AfCFTA’s internal capacity in financial accounting and IPSAS.
- Monitor and evaluate staff performance and provide objective performance appraisal reports;
- Perform other relevant duties assigned by the Director of Finance and Division Manager.
- Direct all aspects of monthly, quarterly and annual closing of accounts and production of IPSAS compliant financial statements.
- Perform periodic monitoring of account transactions and balances to ensure recording and reporting in accordance with African Union Financial Rules and Regulations (AU FRR) and other applicable Free Zone operational guidelines and instructions – African Continental Exchange (AfCFTA);
- Assist the Director of Finance and the Head of Division to coordinate internal and external audits;
- Develop innovative solutions to optimize financial processes and reduce manual work and increase automation around financial reporting;
- Drive the improvement of SAP and internal control processes
- develop and implement financial and accounting policies such as financial rules and regulations, accounting policies and procedures manuals and SOPs.
- Perform any other related task that may be assigned
Academic requirements and relevant experience
- Master’s degree in business administration, strategic planning, finance, accounting or related field with 10 years of relevant professional experience including six (6) years at the executive level and three (3) years at the supervisory level within an international, regional or national body.
- Bachelor’s degree in business administration, strategic planning, finance, accounting or related fields with twelve (12) years of relevant professional experience including six (6) years at the management level and three (3) years at the supervisory level within a , regional or national organization.
- A professional qualification such as CPA, CA, ACCA, CIMA, Chartered Accountant or equivalent is an added advantage.
- Certification in IPSAS from a recognized professional accounting body is highly desirable.
- Experience in financial accounting, finance and auditing in a large international organization or commercial company is required.
- Experience in preparing IPSAS-compliant financial statements and donor reports within the AU or similar international organization is required.
- Hands-on experience using SAP or similar ERP is required.
- Experience in coordinating internal and external audits.
- Proven experience in establishing an accounting function in a national or international organization.
- Advanced knowledge in the application of the Microsoft Office suite, in particular Excel and PowerPoint.
Required Skills :
- Ability to successfully manage teams in a multicultural and multilingual environment;
- Financial reporting and analytical skills;
- Interpersonal and negotiation skills
- Presentation, report writing and communication skills;
- Computer skills with a working knowledge of the Microsoft Office suite.
- Planning and organization skills
- Ability to effectively lead, supervise, coach, develop and evaluate staff
- Proficiency in one of the AU working languages, proficiency in another AU language is an added advantage
- Strategic view…
- Develop others
- Change management
- Risk management
- Building partnerships
- Fostering the culture of accountability
- Orientation to learning
- Communicate with influence
Functional skills :
- Conceptual thinking
- Knowledge and information sharing
- Drive for results
- Continuous improvement orientation
Duration of appointment:
- The appointment will be made on the basis of a fixed-term contract for a period of three (3) years, of which the first twelve months will be considered as a trial period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
- Fluency in one of the AU working languages (Arabic, English, French, Portuguese and Spanish) and fluency in another AU language is an added advantage.
Indicative base salary of USD 42,879.00 (P4 Step1) per year plus other related entitlements e.g. post adjustment (57% of base salary), housing allowance of USD 24,561.84 (per year) and education allowance (100% of tuition and other study costs). related expenses for each eligible dependent up to a maximum of US$10,000.00 per child per year), for internationally recruited staff and a maximum of US$3,300 per child per year for recruited staff locally.